Your Qualibrate experience starts with defining a Qualibrate project. A project accommodates all the Qualibrate features needed in order to support the development of your new product or to enhance your existing business processes and procedures.
A Qualibrate project is a logical grouping of all other important concepts in Qualibrate such as:
- Qualibrate processes
- Qualibrate flows
- Qualibrate tasks
- Qualibrate user actions
- Qualibrate data sets
- Qualibrate scenarios
Collection of related repository assets (other folders, scenarios, processes). Folders are useful in order to keep a process structure organized and logical.
A process is a workflow of logical steps performed by a group of stakeholders to achieve a concrete goal. These steps are often repeated many times, sometimes by multiple users and ideally in a standardized way. Business processes span industries, both vertical and horizontal, and can include any type of business operation. Take for example your contract management business process. Logical steps of this process could be: contract request, authoring, negotiation, approval, execution, renewal.
Processes are at the core of Qualibrate. You record the processes of your application and they get uploaded to the Qualibrate Cloud servers where Qualibrate offers options to extend them in many directions: design, documenting, testing, training. Once you get your processes recorded, you have your backbone. On top of the backbone you may define designs, documentation, manual and automated tests and training. You are actually building content on top of the same entity, the details are centralized and synchronized at all times.
The Qualibrate flows depict the flows of information within your process. Under each process you may define a list of its flows so that all the flows of information you need are covered.
Lack of visibility is one of the biggest challenges of IT companies today. Management does not have a way of easily assessing a business process. Knowing where you stand at any moment is crucial for an IT company that aims to keep up with the high speed of delivery in the industry and be more agile, effective and efficient. By defining a flow, you can tell the information provided by and delivered to someone who takes part in system processes, the information needed in order to complete the processes and the information needed to be stored and accessed later. After recording your flows you will have a good overview of your process and so, you will know at any moment where you stand regarding training, testing or documenting your process.
A flow is made up of process steps called tasks.
A grouping of business flows that represents a real-life business scenario. Cross-functional and end-to-end processes are also examples of complex business scenarios.
A task represents a process step in your flow. It is a logical grouping of User actions in your processes. You may record the tasks using the Recorder widget.
An User Action is a recorded action that is performed by the user. The Qualibrate Recorder will record all the steps that the user takes and will transfer these into User Actions. These User Actions are stored inside a task and will be saved on the Qualibrate server. As long as the Qualibrate Recorder is active all the steps of the user will be recorded and stored as User Actions.
A data set represents a spreadsheet that includes process data which can be used for different purposes (business data, testing data or training data). The data can be either master data or transactional. Data parameters can be accessed from the related flow's user actions.