How to create a Quotation with multiple line items in SAP GUI

Challenge

Create a Quotation with a dynamic number of line items

Solution Concept 

Creation of the Quotation with multiple line items can be achieved by using variables and the ability to add loops on a Task level.

Solution Steps

Step 1. Record the process steps in one flow:

• Task 1: filling of the Initial screen

  Task 2: filling of the Header of the document and the table with line items (only first row of the table)

• Task 3: Save the document and store the number, if necessary

Step 2. Configure the flow

• Add a new Task and move the steps, related to the line items

• Move the steps which are filling the table with line items to the new Task

Your flow should look like this:

Step 3. Configure the Data set

• Go to the Data set and duplicate the Default Data set

• Export the Data set in excel

• Add the target number of Loops and data for Task 3 in the excel file

• Export the Data set back to Qualibrate

Step 4. Configure the steps

Now we need to make sure that every loop will fill the data in the new row of the table. This can be achieved by using ${loopIndex} variable. The following configuration has to be for each step, which filling the data in the table: in our case, it will be typing in Material and Quantity columns.

• Open the step details by clicking on the step;

• Go to the Object properties tab;

• Go to the ID of the object and replace the last 0 (which represents the row Index) with the variable ${loopIndex}.

Steps configuration should look like this: