Use Case 1: Random value selection from a variable

Ability to create multiple documents, store all the document numbers, and select one random document number to be used in the next business process step.

Example

You want to create multiple quotation documents (QT) using transaction code VA21, and view a randomly selected QT number in transaction code VA23.

Procedure

Step 1: Record a flow with the following steps:

• Task 1:

  • Go to the transaction /nva21;

  • Create quotation and use Store function to store the QT number;

• Task 2:

  • Go to the transaction /nva23 and type the QT number in the input field.

Step 2: Create a variable:

• Open the Store step (last step in Task 1) and turn-on “Export Data as Variable” switch;

• Type and save the variable name (i.e. P_QTNUMBER);

Step 3: Duplicate the Data set

• Go to the Data set and create a new Data set by duplicating the Default one:

Step 4: Configure Loops in the Data set

• Export the Data set into excel and add as many Loops !only for Task 1! as many QT you want to create;

• Save the excel file and import the Data set back to Qualibrate.

Step 5: Configure the Function in the Data set

• Open an Advanced configuration window for Type step in Task 2 in this new Data set;

• Go to the Advanced tab and type the following function:

(function () {
    var x = ${P_QTNUMBER};
    return x[Random(3)];
})();

Where:

• ${P_QTNUMBER} is your variable name

• (3) equals the number of iterations/loops you will have to create QT (starts from 0).

• Click Save and run your flow. Don’t forget to select the right Data set in Run window:

Use Case 2: Random value selection from a given list of values

Ability to provide a list of values and select one random number to be used in the next business process step.

Example

Provide a list of already existing quotations (QT) and select a random one to view it in a transaction code VA23.

Procedure

Step 1: Create a Flow and add a Manual step to set the list of values

• Create a Flow

• Create Task 1 manually

• Insert a step to the new Task

Step 2: Configure the manual step

• Type the name and click Save or hit Enter;

• Select the Action Type “Export Dataset Value”;

• Turn-on “Export Data as Variable” switch;

• Type and save the variable name.

Step 3: Record Task 2 including the following steps:

• Go to the transaction /nva23;

• Type the value in the input field and press Enter.

Step 4: Duplicate the Data set

• Go to the Data set and create a new Data set by duplicating the Default one

Step 4: Configure Loops in the Data set

• Export the Data set into excel and add as many Loops !only for the manual step in Task 1! as many numbers you want to have in the list for selection;

• Fill in the values for all the loops;

• Save the excel file and import the Data set back to Qualibrate.

Step 5: Configure the Function in the Data set

• Open the Advanced configuration window for Type step in Task 2 in this new Data set;

• Go to the Advanced tab and type the following function

(function () {
    var x = ${P_QTNUMBER};
    return x[Random(3)];
})();

Where:

• ${P_QTNUMBER} is your variable name

• (3) equals the number of iterations/loops you will have in Task 1 (starts from 0).

• Click Save and run your flow. Don’t forget to select the right Data set in the Run window: